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Commission Decision of 5 March 2008 laying down rules for the implementation of Council Decision 2007/435/EC establishing the European Fund for the Integration of third-country nationals for the period 2007 to 2013 as part of the General programme Solidarity and Management of Migration Flows as regards Member States' management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2008) 795) (Only the Bulgarian, Czech, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/457/EC)

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V.Technical assistance at the initiative of member States

1.At the initiative of each Member State, the following technical assistance measures are eligible for each annual programme, within the limits specified in Article 15 of the basic act:

(a)

expenditure relating to the preparation, selection, appraisal, management and monitoring of actions (including computer equipment and consumables);

(b)

expenditure relating to audits and on-the-spot checks of actions or projects;

(c)

expenditure relating to evaluations of actions or projects;

(d)

expenditure relating to information, dissemination and transparency in relation to actions;

(e)

expenditure on the acquisition, installation and maintenance of computerised systems for the management, monitoring and evaluation of the Funds;

(f)

expenditure on meetings of monitoring committees and sub-committees relating to the implementation of actions. This expenditure may also include the costs of experts and other participants in these committees, including third-country participants, where their presence is essential to the effective implementation of actions;

(g)

expenditure on salaries, including social security contributions, although only in the following cases:

  • civil servants or other public officials seconded by duly documented decision of the competent authority to carry out tasks referred to in points (a) to (f),

  • other staff employed to carry out tasks referred to in points (a) to (f),

  • the period of secondment or employment may not exceed the final date for the eligibility of expenditure laid down in the decision approving the assistance.

2.Technical assistance may finance expenses incurred by any of the following bodies: responsible authority, delegated authority, audit authority, certifying authority.

3.Activities linked to technical assistance must be performed and the corresponding payments made after 1 January of the year referred to in the financing decision approving the annual programmes of Member States. The eligibility period lasts until the end of June of the year N + 2(1) or any later date compatible with the deadline for the submission of the final report on implementation of the annual programme.

4.Any procurement must be carried out in accordance with national procurement rules established in the Member State.

5.Member States may implement technical assistance measures for this Fund together with technical assistance measures for some or all of the four Funds. However, in that case only the portion of the costs used to implement the common measure corresponding to this Fund shall be eligible for financing under this Fund, and Member States shall ensure that:

(a)

the portion of costs for common measures is charged to the corresponding Fund in a reasonable and verifiable manner; and

(b)

there is no double financing of costs.

(1)

Where ‘N’ is the year referred to in the financing decision approving the annual programmes of Member States.

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