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Commission Decision of 5 March 2008 laying down rules for the implementation of Decision No 574/2007/EC of the European Parliament and of the Council establishing the External Borders Fund for the period 2007 to 2013 as part of the General programme Solidarity and Management of Migration Flows as regards Member States' management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2008) 789) (Only the Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/456/EC)

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2.FUNCTIONING OF DESIGNATED AUTHORITIES

2.1. Designation and supervision of the designated authorities
Short description of the process of setting up each of the designated authorities[The description should include all authorities]
Key targetsAchieved?Comments
1Rules governing the relations of the Member State with the designated authorities identify the respective responsibilitiesY/N
2Member State have provided guidance to the designated authorities to ensure sound financial management (through training and/or manuals)Y/N
3Each authority will inform their staff of the mission statement of the organisation as well as their job description and expected resultsY/N
4Steps have been taken to ensure that the different authorities are adequately staffed in terms of numbers, seniority and experience in order to carry out their functionsY/N
2.2. Separation of functions
Short description of the arrangements defined to ensure a proper separation of functions[The description should include all authorities]
Key targetsAchieved?Comments
1Rules are defined to ensure a proper separation of functions between actors within the responsible authority for the signature of contracts/grant agreementsY/N
2Rules are defined to ensure a proper separation of functions between actors within the responsible authority for the initiation, verification and approval of financial transactionsY/N
3The audit authority will be functionally independent of the responsible authority and the certifying authority.Y/N
4The certifying authority will not be involved in the selection, implementation and financial transactions related to Community resourcesY/N
2.3. Monitoring of delegated authority(ies) — if applicable
Short description of the process[This description should include the responsible authority and the delegated authority(ies)]
Key targetsAchieved?Comments
1The tasks to be delegated are clearly definedY/N
2Procedures are established concerning the delegated tasks and their compliance with the rules defined in the basic act/implementing rules has been checkedY/N
3Supervisory controls will take place to ensure that the tasks are carried out according to established proceduresY/N
2.4. Monitoring of other tasks not carried out by the authorities themselves — if applicable
Short description of the process[This description should include all authorities]
Key targetsAchieved?Comments
1In case of bodies acting under the responsibility of the responsible authority (and not considered as delegated authorities), supervisory mechanisms are in place to ensure sound financial managementY/N
2In case of outsourcing of audit activities and in case of bodies acting under the responsibility of the audit authority, supervisory mechanisms are in place to ensure a common audit methodology and consistency of the audit workY/N
3In case of outsourcing of certifying activities and in case of bodies acting under the responsibility of the certifying authority, supervisory mechanisms are in place to ensure a common approach to certificationY/N
4In case of outsourcing to private bodies without a public-service mission, mechanisms are defined to ensure that the tasks which may be entrusted do not include the exercise of public authority or require the use of discretionary powers of judgmentY/N

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