Commission Decision of 14 February 2006 Setting up a High Level Expert Group on Digital Libraries (2006/98/EC)

Article 1

A group of experts ‘High Level Expert Group on Digital Libraries’, hereinafter referred to as ‘the group’, is hereby set up by the Commission.

Article 2 Task

The Commission may consult the group on any matter relating to the implementation of the digital libraries initiative as set out in the Communication.

The group’s task is to:

• advise the Commission on how to best address the organisational, legal and technical challenges at European level;

• contribute to a shared strategic vision for European digital libraries.

Article 3 Composition — Appointment

1. The Director General of DG ‘Information Society and Media’ or by his/her representative, is in charge of appointing the members of the group. They shall be appointed as high level experts with competence on digital libraries.

2. The group shall be composed of up to 20 members.

3. The following provisions shall apply:

• Members are appointed in a personal capacity as high level experts on digital libraries and are required to advise the Commission independently of any outside influence.

• Members will be appointed to ensure, as far as possible, an adequate balance in terms of:

  • range of competencies;

  • geographical origin;

  • gender.

• The Group will include experts from the following categories:

  • memory organisations (libraries, archives, museums);

  • authors, publishers and content providers;

  • ICT industry (e.g. search engines, technology providers);

  • scientific and research organisations, academia.

• Members may not designate an alternate to replace them.

• Members are appointed for a two year renewable mandate. They shall remain in office until such time as they are replaced or their mandate ends.

• Members who are no longer able to contribute effectively to the group’s deliberations, who resign or who do not respect the conditions set out in the first or fifth indent of this paragraph or Article 287 of the Treaty establishing the European Community may be replaced for the remaining period of their mandate.

• Members shall each year sign an undertaking to act in the public interest and a declaration indicating the absence or existence of any interest which may undermine their objectivity.

• The names of members are published on the Internet site of the DG ‘Information Society and Media’. The names of members are collected, processed and published in accordance with the provisions of Regulation (EC) No 45/2001.

Article 4 Operation

1. The group is chaired by a representative of the Commission.

2. In agreement with the Commission, sub-groups may be set up to examine specific questions under terms of reference established by the group; they shall be disbanded as soon as their tasks have been fulfilled.

3. The Commission’s representative may ask experts or observers with specific competence on a subject on the agenda to participate in the group’s or sub-group’s deliberations if this is useful and/or necessary.

4. Information obtained by participating in the group’s or sub-group’s deliberations may not be divulged if the Commission indicates that this relates to confidential matters.

5. The group and its sub-groups normally meet on Commission premises in accordance with the procedures and schedule established by it. The Commission provides secretarial services. Other Commission officials with an interest in the proceedings may attend these meetings.

6. The group shall adopt its rules of procedure on the basis of the standard rules of procedure adopted by the Commission(1).

7. The Commission may publish, in the original language of the document concerned, any résumé, conclusion, or partial conclusion or working document of the group.

Article 5 Meeting expenses

The Commission may reimburse travel and subsistence expenses for members, experts and observers in connection with the group’s activities in accordance with the provisions in force at the Commission. The members shall not be paid for their duties.

Article 6 Entry into force

The decision shall take effect on the day of its publication in the Official Journal of the European Union. It is applicable until 31 December 2008. The Commission shall decide on a possible extension before that date.

Done at Brussels, 14 February 2006.

For the Commission

Viviane Reding

Member of the Commission