Maintenance of records
34.—(1) A water undertaker shall prepare and maintain, in respect of each of its water supply zones, a record containing—
(a)the name of the zone;
(b)the name of every water treatment works, service reservoir and other supply point from which water is supplied to premises within the zone;
(c)an estimate of the population of the zone;
(d)particulars of any departure authorised under Part VI of these Regulations which applies to water supplied in the zone;
(e)particulars of the action taken or required to be taken by the undertaker to comply with—
(i)any enforcement order made under section 18 of the Act;
(ii)any departure authorised under Part VI; and
(iii)any notice under regulation 19(4);
(f)particulars of the result of any analysis of samples taken in accordance with Part IV of these Regulations or any of regulations 12 to 14, 28 and 29; and
(g)such other particulars as the undertaker may determine.
(2) An undertaker shall make—
(a)initial entries in the record in respect of the matters mentioned in paragraph (1)(a) to (d) and (e)(ii) before 1st March 2004;
(b)entries in respect of the matters mentioned in paragraph (1)(e)(i) and (iii) within 28 days of the date of the order and notice respectively; and
(c)entries relating to the results of the analysis of samples within 28 days of the day on which the result is first known to the undertaker.
(3) Without prejudice to paragraph (2), the undertaker shall at least once in each year review and bring up to date the record required to be kept by paragraph (1).
(4) Nothing in this regulation shall require an undertaker to retain a record—
(a)of information mentioned in any of sub-paragraphs (a), (b) and (f) of paragraph (1) at any time more than 30 years after the date on which the information was first entered in the record;
(b)of information mentioned in any other sub-paragraph of that paragraph at any time more than five years after the date on which the information was first entered in the record.